Systime Autoline EWOF Solution
Information Required from the Dealership
Dealers AVIC no : eg MS12345
Dealers Autoline Spooler - they want used for the Print outs.
Note : The Jobs that will be displayed on the screen are the ones that have a labour line with the WOF labour rate.
Internal VSB WOFs may require a service menu created and assigned to the VSB WOF/PDI specline to have them default to the WOF labour rate (usually J) otherwise they will not appear on the screen to do the WOF.
Dealership Setup
Setting up a technician to have access
WL / Resources / Other Details
(Note you must have enabled the E-WOF parameters for the tab to be visible)
WOF ID: Enter their WOF Inspector ID
WoF PIN: Enter a pin number (this is required for ensuring the correct tech is logged in as the EWOF doesn't require a signature)
Only those Technicians with a WOF ID will be displayed to select
AVIC No: This is only required to be entered if your single POS company has multiple AVIC numbers (rare) otherwise the main parameters AVIC number will be used
Dealership Instructions
E-WOF Parameters
CS / NZ / Point-of-sale / E-WOF / E-WOF parameters
Note for consultant : you may need to create the parameter record in data maintenance - before any format stationaries appear to select - just a blank record with company number is sufficient to do the remainder in the GUI form
E
Enabled - When this is ticked then the required tables are created for that POS company. This includes the default reasons tables.
Min Tyre tread (mm) The current requirement is 1.5mm for Summer tyres (However Winter tyres have a high requirement 4mm) This parameter should be set to 0 – so then you can choose pass or fail – otherwise it will default based on the measurement to pass or fail, and is not able to be amended
Service Break Measure – This can be set to record an individual Measure or Overall Measure
Park Break Measure – This can be set to record an individual Measure or Overall Measure
Force last 6 of VIN – This should be ticked for a live site – to force them to enter in the last 6 characters of the VIN to proceed and ensure the vehicle is correct.
WOF labour rate type – This is the WOF Labour rate code (Used to filter WIPs so only those with a WOF line will be displayed
AVIC No – The dealerships default AVIC no. In the case of dealers with more than one AVIC Number for the same POS company there is now the ability to enter the AVIC No against the technician (WL resource)
Summary FS – The format stationary to be used for the summary printout
Detailed FS – The format stationary to be used for the detailed printout
Summary format printer – The spooler for printing the Summary Report
Detailed format printer – The spooler for printing the Detailed Report
Generally it is expected that the Summary Document will be the one that a dealership actually wants to print out each time. By setting the Detail format to a non-printing spooler then the detailed report can be reprinted if needed.
E-WOF Menu
CS / NZ / Point-of-sale / E-WOF
WOF Register (From Point-of-Sale)
Tools / WOF register
Here you can drill into the WOF checks and reprint.
From this screen you may print any of the previous checks / rechecks, Summary or Detailed Report
Accessing EWOF to complete a WOF Check
Consultant - supply the URL to be used
Refer the Confluence Page for site URL's
E-WOF Site Status - Systime Product Space - Confluence
Option 1 – Website for tablet etc
URL will be
http://<server ip or name>/shim/Start?service=<Autoline pack Service>&cmd=SO%20<Pos company number>%20WOF
eg
http://172.30.233.11/shim/Start?service=IMS_DEMO&cmd=SO%2010%20WOF
Replace the POS company number
after SO%20 in the URL for different POS companies
Option 2
Point-of-sale menu
Select Inspector and Enter Pin Number
Select New Check / Recheck
On the Recheck those that are more than 28 days old will be un-selectable
Select the Job for the vehicle you are conducting the WOF on
Check the VIN
Enter the last 6 digits of the Vehicle VIN (For testing we have the last 6 characters parameter set to have them automatically filled in.
Live will require entering them.
If the vehicle has already had a check and failed you will be prompted with
Each Section of the Check is Expandable or Collapsible using the -/+ in the left column
To mark the individual items as either Fail - Pass – N/A
Click in the right hand side column
Each click will cycle through Fail - Pass – N/A
You may also pass an entire section (Or the remainder of the section) by clicking on the Right-Hand column of the title row for that section.
For instance you may mark all the items that have failed by clicking on them, then pass the remainder of the items by clicking on the Blue title row Right-Hand column
Reasons for Failure of an item can be entered at any time at the bottom of the screen
The check can’t be completed until they are entered
A predefined list of common failure reasons for each item can be recorded to select, and/or free type in the lower box
Items that require a measurement to be recorded.
Click Right Hand column
You will be presented with the Screen to enter the individual Measurements
Service Brake (Depending on parameters – Overall or individual values entered)
Parking Brake (Depending on parameters – Individual values or Overall Values or Stall Test)
Tyre Measurements
Completing the check
Warning Messages
Failed to enter the odometer at the top of the screen
Failed Item with no reason entered
Item not marked as Fail – Pass – N/A
Passed WOF
Failure
Recheck selected at the top of screen
Select the recheck
Re-inspect the previously failed items
Failed / Passed
When completing the check – you can pass the item that has been rectified – to save time entering and doing the recheck
Simply click in the Failed Item - Last Column
The WOF Check will change from a Failed Wof to Failed / Passed
Failed WOF Printout
Passed WOF Printout
WOF Expiry Default Dates
As of 01/08/2025 Completing the EWOF Passed Check will update the CRM vehicle Last WOF Date & the New WOF Expiry date.
Vehicles Registered on or after 1st Jan 2000
Vehicles older than 3 years (Registration Date) will default to a 1 year new WOF expiry
Vehicles with a current WOF Expiry within the next 14 days will default to 1 year from the previous Expiry Date - eg Today is 01/07/2025 - existing WOF expiry is 14/07/2025 - new WOF expiry will be 14/07/2026
New Vehicles - The CRM vehicle must have the New / Used set to N. This should be already set for any VSB stocked New Vehicle, however if you do PDI's for delivery on behalf of a manufacturer for example it is important to set this.
(Can't be just any blank expiry as a customer may visit for the first time and the person who creates the vehicle may forget to add the registration date)
Any vehicle with a blank registration date and New/Used set to N - No previous WOF check date
Any vehicle with a Registration Date in the past 28 days - No previous WOF check date
These will all default to a 3 year WOF
Vehicles less than 3 years old and the current WOF expiry is more than 1 year from now (eg still on the original 3 year WOF)
The New WOF expiry will default to the old WOF expiry date (more than a year from now) This is when a fresh WOF is required to sell a vehicle that may have been traded in, or customer wants a new WOF before selling privately.
Vehicles more than 2 years old and less than 3 years old (since Registration Date) the new WOF will default to 1 year from Today
Vehicles Registered prior to 1st Jan 2000
WOF will default to 6 months from Today
New/Used Flag
All WOF's you can use a date a further 14 days ahead of the 1 year from today
WOF Expiry Date displaying in US Format MM/DD/YYYY instead of DD/MM/YYYY
This is because the browser is using English US instead of English New Zealand
Within Edge - click the 3 dots top right - go to settings
Select Languages
Add English (New Zealand) - Click the 3 dots to the right and select Display Microsoft Edge in this language
Remove any other languages and restart the browser
Systime Consultant Setup
Format Stationaries in the list are all those with WOF as the Format Descriptor
The standard formats are WFS - Summary & WFD - Detailed
Format Stationary
Ensure the SO.WFS & WFD latest versions have been copied into../home/SO/reps from
C:\Users\%USERNAME%\SAM Computer Systems Ltd\sasfiles - Documents\SASFiles\Autoline\PSM\SO\reps
If they dont exist it is best to copy any existing format (In the format stationary editor) to create a WFD & WFS - then copy from the repository over the top
Then compile them from POS / Utiltiies / Format Stationary
Kprint Forms
Ensure the latest versions of the Kprint Forms have been copied to the server.
From
C:\Users\%USERNAME%\SAM Computer Systems Ltd\SAS Team - Documents\Print Manager\Forms repository\Forms
STDWOFCHECKD[V??].kpm
STDWOFCHECKS[V??].kpm
Create WOF Check Menu Item
Copy the settings from another existing site - make sure all the tab contents are the same
Create Document Archive Type (WF)
Document Archive / Document Types - Set Last Identifier to 0
Remember to repeat for all POS companies they are using EWOF in
Accessing E-WOF
They need KCML7 shim setup - https://sas-internal.auxosoftware.com/en/support/solutions/articles/51000467021-ewof-kcml-7-shim-installation
Refer the Confluence Page for site URL's
E-WOF Site Status - Systime Product Space - Confluence