The Workshop Loading system was designed to allow time recording via the clocking function within the Point-of-Sale module, or via an external time clock. Immediate recording of time might not always be essential, and time sheets can be entered in a batch mode the following day.
Each transaction should be entered in chronological order for a particular employee. Against each transaction, a WIP number and a line number may be entered, plus the relevant time.
To access the Batch Input of Time Sheets, go to Workshop Loading > Batch Input of Time Sheets
Fill in the displayed form starting with the first entry on the time card.
Resource: Select the required resource from the drop-down Drop-down menu.
Date in: Enter the date-in for when the clocking took place.
Factor: Enter Factor time to increase cost of labour sales for overtime, and so on, where applicable. (If installed.)
You can change the factor rate by either clicking into the field directly or tabbing all the way through form to the Factor field. Examples of factoring are: Std. Time = 1, Time & a half = 1.5 and Double time = 2.
Note: This is displayed in Normal time or Decimal time depending on the WL system parameter for Batch time type.
WIP no: Enter the WIP number that the technician has clocked on/off.
Line no: Enter one of the following line number methods for the selected WIP, to create clockings against individual lines or the whole WIP number selected that the technician has worked on:
Valid individual line numbers that exist on the WIP number
Entering the number 0 (zero) and tabbing assumes that the selected technician is being clocked against all lines on the WIP number.
Note: Valid labour lines that auto-update times taken on the WIP number are at a load status of B,L,A,P. Any labour lines at load status Deleted or at Memo, will not show in the list of valid lines. Any lines shown as already invoiced will allow clocking, but will not be able to update the WIP number time taken, as the account's postings have already been made.
Idle code: Select the idle code required when entering idle time.
Date out: Enter the date out when the clocking took place.
Time out: Enter the time out of the actual clocking.
Note: This is displayed in Normal time or Decimal time depending on the WL system parameter for Batch time type.
Reason: Select the required job completion code from the drop-down Drop-down menu:
P = Awaiting parts
L = Awaiting labour
A = Awaiting authority
C = Completed
Time in (HH:MM): Enter the time-in of actual clocking.
Click OK when complete and continue with the next entry.