The purpose of this development is to allow a user to create multiple calendar records for a company at one time, instead of creating each one singly in workshop loading.

Records will only be created from a resource/shift’s previous year data. The last 7 days of the previous year will be used to determine the patterns of the new year. This data will be used to fill the whole year. Each record type required different information.


1. Enter the option through Country Specific >AK>  Workshop loading > Choose ‘Create new calendar entries

This will bring you to the main screen.



2. The top part shows the criteria for calendar selection.



A dropdown allows you to choose a year. The options are this year, last year and next year.



Once selected, the shifts and resources lists get filled.

These records only get filled if

  1. There is not a current record for the given resource/year or shift/year.
  2. The is a previous year record for the given resource/year or shift/year.
  3. The resource has not resigned on this date.

The details for both shifts and resources are the description and the code in brackets.



3. The user can then select multiple options from both lists before continuing.




Once any selection has been made, the copy records menu option is enabled. Once the user has selected all the shifts and resources they want to create, they press this option, and all valid records will be created.





After the process is complete and message will appear stating how many records have been created.

All records can then be accessed through standard WL calendar functions.



Please note: Date Range can affect how far ahead the calendar is ale to book. If you are expecting to book 6 months in advance and this is unavailable, you may have to check the parameters set here: 


The Log details will show


The form will display a log of the processing at the bottom of the screen after the option is run.

This will show what records have been created and what records have not (and why not).

This log is a display only and is not saved for later use.





Reasons A Record Is Not Created.

 

For resources, the shift to which the resource is assigned has not been created for the given year.

Resource/Shift records not available at time of processing.

Last years calendar record not available for that resource/shift and year.

Error in writing record.