All users must be out of Sales Ledger, Purchase Ledger and Nominal Ledger and access prevented before advancing period.
The system will check to see if the posting buffer is empty. If not, a warning is displayed which you can override. Please check carefully that there are no outstanding entries that are relevant.
NL / View Posting Buffer
Enter the last day of the period in the “To” field, the “Status “field should be blank and ensure that the Self box is unticked. Select Execute and no transactions should be displayed. If transactions are displayed the daybooks in the appropriate module need to be printed before proceeding with the month end.
To proceed with month end:
NL / Period end Options / Advance nominal ledger period
An example of the End of Period screen with a warning is shown below:
Having previously checked the invoice buffer, select Override, the warning is removed and you can now check the Period and warnings, having done this select Proceed.
If your company is set-up for divisional accounting you may receive the following warning at this point:
Select OK. You will now have to process the interdivisional journals before proceeding:
NL / Daybook Miscellaneous options / Process NL.dailly / OK and then
NL / Miscellaneous options / Inter-division journals / Print
If you are not set-up for divisional accounting or if all IDJs have been processed the following screen will be displayed:
Select “Proceed with end-of-period” and then select OK
The system will start by doing a back-up of the data and you will then been presented with the following screen:
Select “Carry-forward-Nominal-Ledger” and then select OK.
This will complete the nominal ledger month end.