The Sales Ledger accounts will need to be set up for statements and for the distribution to be set to Print.
To Amend the Sales Ledger accounts, navigate to the following option:
- Select Sales Ledger from the Main menu
- Select Add/modify accounts
- Enter the account code
- Select Amend
- Click on the Other Details tab
- Tick the field Statements
- Select Print in the Statement distribution field
- Click Save
To Print the Statements, navigate to the following option:
- Select the Sales Ledger from the Main menu
- Select the correct printer
- Select Statements from the Sales Ledger main menu
The Print Statements form is presented. There are many selection criteria, most importantly the cut-off date.
A range of selection criteria can be entered to hone the selection. e.g.
- Account numbers
- Branch codes
- Analysis codes
- Area codes
- Nominal Ledger account codes
Leave all defaults to print all accounts on the ledger, you can however use the above criteria if only one account statement is needed.
Make sure the correct stationery is selected
- It is advisable to make use of the Align statements icon before proceeding.
- When satisfied the statements are going to print exactly on the stationery, take the Print icon.
If there are consolidating accounts, a separate statement run will be done for these.
- Select Options, Consolidated Statements before taking the Align and Print icons.
Note:
It may be necessary to stop the spooler if the main spooler is to be used for the statement run.
It may be necessary to amend the statement format. The current one is held in the System parameters on the Formats tab.